BRANCH GENERAL INFORMATION

SECTION 1 ALCOHOLIC DRINKS POLICY

Alcohol

The Association regards the use of alcoholic drinks as being a matter for individual decision. It has no wish to impose restrictions on its members beyond those already enforced by law. However, the Association does regulate the use of such beverages at scouting activities and on scouting property, viz.:

a. The consumption of alcoholic (or other performance affecting drugs) by participants or any person involved in the care of participants, prior to or during a youth activity is prohibited.
b. Alcoholic drinks may be served at Scouting activities where girls and boys aged under 18 are present provided that their parents have had reasonable notice of the nature of the function and where a representative number of parents and guardians is present.
c. The approval of the next senior formation (eg. District in the case of Scout Groups) must be obtained before alcoholic drinks are served at scouting functions as provided for in (b) above. Before so approving, the senior formation must satisfy itself that these rules will be heeded, that all relevant legal requirements are met, and that there are no leasehold provisions against liquor usage where the event is being held on other than freehold Scout property.
d. Subject to any leasehold or other legal restrictions, Group Committees may approve the use of their Scout halls for social functions at which alcoholic drinks are intended to be served. NB: Important to read section on Insurance

Property Committees/Managers need to be aware that they cannot disassociate themselves from any Public Relations, which may arise from events held in their Scout Hall.

Drugs Policy, APR P2.9.4

This is an issue affecting everyone, and not only young people. All age groups and levels of society can misuse drugs. Some drugs are illegal; others such as alcohol and tobacco are not. Our youth training program with its goal of citizenship development will encourage our members to develop responsible attitudes and patterns of behaviour in connection with licit drugs. The use of illegal drugs is at odds with all that Scouting proclaims for young people. It is expected that no member of the Movement would experiment with, or use these substances, and that no Leader would condone such a practice. Refer to the Scouts Australia booklet entitled Drug Abuse Protection A Parents Guide.

Smoking Policy , (Reference APR P.2.9.4)

A similar issue to Alcohol in many ways. The Association regards smoking as being a matter for individual decision. It has no wish to impose restrictions on its members beyond those covered by the Law. It is, however, expected that Leaders will set an example to the Youth in their care, and will ensure that they conduct themselves accordingly.

Leaders who smoke are expected, for instance, not to smoke, or allow smoking, in any environment where smoking would lead to passive smoking (breathing in exhaled smoke) by the Youth in their care, or non-smoking adults.

In other words, the Association would ask Leaders not to smoke, or allow smoking, during normal Section Meetings.

Leaders should not knowingly allow young people under the age of 16 to smoke at all.

All Victorian Scout buildings, including Training and Camping facility buildings are declared as Smoke Free Zones. Individual Scout Groups are invited to register their hall in this way and special stickers are available. Where Scouts share a facility you are invited to discuss with other users the possibility of declaring that building as a smoke free zone.

SECTION 2 BOUNDARIES

(See also section on Victorian Branch Organization)

District: A Districts boundaries normally follow Municipal boundaries and are set by Branch.

Group: Group Boundaries for such issues as fund-raising, bottle drives, etc. are determined by the District Commissioner usually in conjunction with the District Association/Executive and Group Leaders. Obviously without agreed boundaries within which Groups may operate, fund raise, etc. considerable difficulties could arise. Just as obviously, by general agreement, the boundaries may be varied for special reasons. NB. Boundary issue does not relate to youth membership, as they must be able to select which Group they wish to join.

SECTION 3 CALENDARS AND DIRECTORIES

Program of Events. Branch issues its Calendar (and Directory) in the Branch Information Handbook at the start of each year to All Leaders.

Regions generally produce a calendar including Branch activities, around November each year. This is distributed through Districts to Group to enable the formulation of District and then Group calendars.

The production of Calendars is done in this way to ensure the Group, and therefore the youth of our Movement, will have access to the widest and most varied program possible. Group Leaders should make every effort to ensure that the Groups program avoids clashing with events already on District/Region/BHQ Calendar; as such clashes rob youth of possibility of attendance.

Directories. These contain lists of Personnel - Uniformed and non-uniformed, including first names and addresses, phone numbers.

Each level of the Association (Group to Branch) should produce a Directory of personnel at the start of each year and distribute it appropriately. Groups and Districts should ensure other local organizations and Councils; all receive a directory of Leaders and Group locations.

SECTION 4 CEREMONIES OF THE GROUP

Group Leaders, as well as other Leaders, must become aware of their role in various ceremonies. A National publication Ceremonies, available from the Snowgum Stores, describes in detail the role/s of the various ranks. The Group Leader has a role to play in most ceremonies within the Group and these ceremonies should be planned at Group Council.

Ceremonies have a small, but important place in Scouting and are used to emphasize on the minds of young people the importance of certain occasions. They should be short, simple and sincere, and should be so clearly understood that they proceed without the need for rehearsal. The investiture is the occasion for the making or the renewal of the Promise, and should be an impressive occasion, preferably held at some attractive spot in the open air.

Ceremonies in the Scout Group are not to be regarded as public occasions; neither are they secret. They are for the members of the Movement and their families. Leaders of the Joey Mob, Cub Scout Pack and Scout Troop usually invite along the parents of the Joey Scout, Cub Scout or Scout being invested. Venturer Scout investitures are often held on camps/hikes and Rovers even climb to a mountain top. Attendance of family or visitors is at the request of the boy or girl concerned and is generally to be encouraged.

The following are some of the ceremonies which occur within a Group, and at which a Group Leader and other Leaders of the Group may have some involvement: -

a. JOEY SCOUT SECTION:
       Opening and Closing Ceremonies.
b. CUB SCOUT SECTION:
        The Cub Scout Investiture
        The Going-Up Ceremony from Pack to Troop
        The Link Badge
c. SCOUT SECTION:
        The Going-Up Ceremony from Pack to Troop.
        The Investiture of a Scout
        Scout cords
        The Link Badge
        Adventurer Award
        The Going-Up Ceremony from Troop to the Venturer Scout Unit
d. VENTURER SCOUT SECTION:
        The Going-Up Ceremony from Troop to Venturer Scout Unit
        The Investiture of a Venturer Scout
        Presentation of a Queens Scout Badge and Certificate
        The Link Badge
        The Going-Up Ceremony to the Rover Crew
e. ROVER SECTION:
        The Going-Up Ceremony from Venturer Scouts Unit to Rover Crew
        Reception of a Rover Squire
        The Investiture of a Rover
        The Presentation of the B-P Award
f. ALL SECTIONS:
        Presentation of Certificate of Adult Membership
        Presentation of Certificate of Adult Leadership
        Presentation of Wood Badge Beads and Parchment
        Presentation of Good Service Awards
        Dedication of Flags.

SECTION 5 LOGO AND LETTERHEADS

Scouts Australia Marketing Logo

a. Use of the Scout Marketing Logo must be in accordance with the directions as set out in a manual issued by National Headquarters.

b. In essence when using the logo it can only be produced either in the three colours or black and white. No other variations are allowed.
c. If any formation is planning to use the Logo then they should first have the design in which it is proposed to be use approved by Branch Headquarter
d. General Kits are available from the National Secretariat at a cost of $5.00 each.
e. Includes: - Logo Folder
Logo Manual
Logo Art sheet

Letterheads

Please make sure that you are not using old stationery with the words Boy Scouts as this is no longer our official name. The Branchs legal title is The Scout Association of Australia, Victorian Branch.

SECTION 6 PUBLICITY

Refer to Australian Policy & Rules, P9 (Community and External Relations)

Public Relations is the deliberate, planned and sustained effort to establish and maintain mutual understanding between an organization and its public.

The Leaders at the Group and Section level are the most important group of people who can carry out public relations for the Scout Association. This is because it is the appearance of our Scout Halls, and the behaviour and smartness of our youth members who are most evident to our public and thus create the public image of Scouting.

Each Region should have an Assistant Region Commissioner for Public Relations who supports the Region Team. Each District and Group should appoint their own Publicity Officer.

The Public Relations Department at Branch Headquarters / Victorian Scout Centre is available to assist and advise on the equipment and service that is available for use, telephone 9206 5500 or 1800 640 454, e-mail info@vicscouts.asn.au

The nature of the Scout program is mostly concerned with the adventures of small groups of members often taking place out-of-doors, where not many people normally see them. This presents a problem in regard to publicity but, with a little care and preparation, a good deal can be done to tell people outside the Movement what is being done and how we do it.

Good publicity also comes from well kept and tidy halls and surrounds, and from behaviour of our Youth and Leaders, at all times including other than Scouting occasions and going to and from Section meetings. It is desirable to publicise the activities of a Group, as this can be an excellent way to obtain support, not only for fund-raising but also tolerance for the activities. In addition, publicity is a potent tool for the recruitment of leaders and young people.

People are much more likely to support a Movement whose aims and activities they understand, rather than one of which they know nothing, and such information is best spread at the local or Group level. There are many ways in which individual people can publicise activities of the Movement. Group publicity can be obtained through shows, publications and regular items in the local press.

Whilst press coverage in the national papers must be left to Branch Headquarters, individual Groups can get valuable publicity through their local papers. These papers are always hungry for local news and only too willing to publish material, provided it is presented to them in a suitable form. The following points are worth remembering:

a. Ascertain the latest date for delivery of copy and have it there in plenty of time.
b. Write the copy on one side of the paper only and preferably in double-spaced typing. Provide a clear heading telling what the story is about. The name of the authority for the story should be given. This should be the Group Leader or Group Committee President/Chairperson, give both the name and appointment. Use the names of those photographed and also list their suburbs - these are news - as much as possible and do not forget initials. (In the of a Region District activity then the appropriate Public Relations Officer should carry out this role.).
c. Write your matter in the style of a newspaper, that is, initial summary, then most important matter and the less important matter last.
d. Provide a name and daytime telephone number through which the paper may check the material if necessary.
e. Pictures are very useful, but remember they should be in the form of glossy prints, not smaller than 7.5cm x 10cm and preferably larger. Do not provide negatives. Always attach a brief caption to a picture (with names). Do not rely on the story for a caption, as picture and story may easily become separated.
f. Send your publicity matter to the paper and mark it For favour of publication. It will not then be mistaken for an advertisement and charged to you. When forwarding information relating to a District event is sure others are not doing the same.
The matters set out above and many others are dealt with in greater detail in a most informative publication entitled Public Relations for Scouting, which is available from all Snowgum Stores.

General Publicity Campaign. While general publicity campaigns have their place, these are generally better left to the District, or done in conjunction with District. The Group will be asked to participate in a campaign to get Scouting out into the community, and it is strongly recommended that the Group limits itself to activities at its own level and in its own locality. An exception to this is the case where, in a country town, there is a single Group, which can obviously best run its own campaign. There is also an advantage in participating in Community events.

SECTION 7 PUBLIC RELATIONS

Displays

The Branch Public Relations Department has a small pool of equipment, which is made available to formations when it is not required for Branch functions, and when there is a guarantee of safe return.

a. Audio Visual Equipment. A list of video tapes and films available is shown in the Info Book. Please note that projects and playback equipment are not loaned for use outside Branch Headquarters.

b. Public Relations Caravan and Vehicle. The Department has a display caravan, which is loaned to formations on request and is subject to advance bookings. Applications must be made by in writing to the Public Relations Department, Post Office Box 190, Carlton South 3053. Please include name, address and telephone number of two contacts: address where caravan is to be taken; date and time of arrival and departure from location; and photocopy of a map clearly showing the location. Suggested uses of the PR caravan are: local fetes, show and community events. A 4x4 wheel drive vehicle and driver is provided to tow the caravan. (This 4x4 vehicle is not to be used for personnel purposes).
c. Promotional Items
(1) Pamphlets: Stocks of printed pamphlets are held and supplies are available on request. Present titles are: Joey Scouts, Cub Scouts, Scouts, Venturer Scouts, Rovers and Leaders. From time to time other special promotional pamphlets are available. Region Scout Centres should also have a stock of this material.
(2) Posters: Stocks of posters are held and several designs are available. They may be used in Scout Halls, but it is preferable that they are used in public, e.g. stores, shopping centres, schools and libraries. They are for the promotion of Scouting and not for private use.
For further information on the above or any other promotional items, please write or phone the Public Relations Department at Branch Headquarters 9206 5500 or 1800 640 454. E-mail: info@vicscouts.asn.au

Group Newsletters

A Magazine containing contributions from the members and published regularly, can be a potent means of keeping parents informed of the general activities of the Group and may also be used as a means of interesting people not normally contacted by the Group. Such a publication need not be expensively printed but should be carefully edited, and set up and presented as attractively as possible.

All Groups should endeavour to produce a regular monthly magazine on all Sections of the Group and the Group Committee. Brief anecdotes, with lots of names, mention of achievements, etc., should be included.

A member of the Group Committee would normally organize this Newsletter, including helping Leaders produce readable material. You should also send copies to local Councillors, etc.

Most important: Make it positive, and totally avoid negatives.

Rainbow Simpson Award (Newsletter Award)

This trophy is presented in memory of Rainbows service to Scouting and his great interest in improving communication within the Scout Movement. It is an annual competition that aims to improve the quality and quantity of Newsletters at Group and District levels.

The presentation takes place at the Branch Annual Meeting each year. Assessment guidelines have been drawn up incorporating purpose of publication, representation of the Scouting family, presentation, content, size, quality, layout, distribution and production.

To be eligible for this award, the applicant will need to forward a copy of each of the publications produced during the period January to December each year (minimum six), details of the method of production and youth involvement in production, to Branch Public Relations Department, 50 Barry Street, Carlton 3053, by 31 March each year.

The winning Group or District will be presented with the trophy to hold for a year and the editor of the newspaper will be presented with a replica of the trophy to be held in perpetuity

Public Appearances, Statements

There are many occasions when Scouting organizations are invited to feature publicly, or appear on television often to provide or support some commercial or advertising venture.

Australian Policy and Rules does not permit Scouts in uniform to take part in any public entertainment without permission of the Branch (see APR 15.3), nor to express any opinions through the media on anything to do with Scouting without the previous approval of Branch Headquarters (see APR. P9.3.)

No arrangements should be made until Branch Headquarters approval has been obtained. In the same regard, some organization may seek to sponsor a Scouting activity in return for Association support for their product or service. Again, no arrangements of any sort should be entered into without Branch Headquarters knowledge and previous approval.

If you are approached to do a commercial or advertisement employing members of the Movement in uniform, there are legal questions and you will require permission from Branch Headquarters via the Executive Director.

SECTION 8 RECRUITMENT LEADERS

The Group should be aiming for four (4) Leaders for the Joey Scout, Cub Scout Pack and the Scout Troop, two (2) or three (3) for the Venturer Scout Unit, one (1) or two (2) for the Rover Crew, and, of course, a Group Leader. With a minimum of one (1) fully trained Leader to each six (6) youth members, excepting Rover Section where generally one (1) Rover Advisor (with perhaps a second for larger Crews) is all that is required.

One of the most important tasks of both the Group Committee office bearers and Uniformed Leaders (all Leaders of the Group) is the recruitment of adult Leaders to the Movement. The Group Leader will find it is a subject in which we can never be complacent about and must be a continuing process. Without a pool of well trained Leaders, Scouting cannot adequately provide exciting activities for youth.

What follows is a summary of popular and proven methods of recruiting adult Leaders. It is not intended to be an exhaustive listing or a complete program - some methods may need to be adapted to local conditions, requirements etc.

A good enthusiastic Group will attract Leaders and public support. The best advertisement we have is a soundly organized Group of young people. We must maintain a high standard in the selection of our prospective Leaders. The underlying thought we must have when considering the selection of a Leader is: - Is this the sort of person I would like my son/daughter to be trained by? It is far better to close the Section or Group than have its members trained by an inadequate Leader unable to inspire either boys or girls or parents.

Methods of Recruiting

These may be listed as follows: -

a. The Six Step Method.
b. The Bayview Method.
c. The Buddy System.
d. Youth Recruit.
e. Utilize those parents who often wait outside in cars.

The next few pages outline well-tried and proven methods of securing Leaders for Group, District or Region. They are ideally suited for all geographical locations and have been successfully used in the Metropolitan Regions, Country Districts and scattered Groups. There is also a WASP book Recruiting for Scouting.

The Six Step Method

Refer also to the Group Leader and Group Committee Handbook. Section 10). All are reproduced in full in this Branch Management Manual as the recruitment of Adults in Scouting is the responsibility of all Adults in Scouting, not just Group Leaders

The application of Six Step Method and its success depends entirely upon those using it. If you consider it will not work, then there is no point in trying it. If you really want Leaders for your Group, and your determination to get them is positive, then the careful and studied application of this method will enable you to have the Leaders you want. One thing is certain, the method does work, for those who want it to.

Step 1

a. The Chairman of the Group Committee, Group Leader, District Commissioner, or other person so selected, calls a Meeting of selected Members of the Group Committee and/or District, parents of Members of the Group, in addition to other invited members of the Community - for example - members of Service Clubs.
b. This selection should be as broad as possible covering the Scout Movement at the level of the required Leader, as well as the Community from where he/she may be recruited. Five or six members should be ample to form the Steering Committee. If a Group Leader is needed, the District Commissioner should be a member of the Steering Committee.

First, this will be done by written invitation, including a copy of the leaflet - The Six Step Method of Recruiting - and followed with a personal call by the Chairman of the Steering Committee, to make sure the individual will act on the Steering Committee.

The written invitation could be based on the following: -

Dear

I have been requested to set up and act as Chairman of a Steering Committee to implement this Method to find the right person to be appointed as ........................................ for .......................................... Group. This Committee is to consist of representatives from the Group, District and community and is expected to complete its duties as set out in the leaflet after 3 or 4 meetings.

A small group has been selected to be invited to become members of the Steering Committee because of their background in the Scout Movement and/or the Community. You have been selected as one of this number and I extend an invitation to you to become a member of the Steering Committee. I hope you will be able to accept this invitation and in this regard, I will contact you personally in the next week to confirm that you accept.

The first meeting will be held at (venue)

(Date) .....................

(Time).....................

Yours sincerely, etc.

Step 2. At the meeting, after outlining the purpose of the meeting, the Chairman should discuss the qualifications of a good Adult Leader - The kind of person whose influence upon your son/daughter you would accept with complete confidence.

The following are desirable general qualifications.

a. An unquestioned reputation for integrity and moral standards.
b. Likes young people and gets along well with them, is dependable in carrying out undertakings, and can be relied upon, if he/she accepts, to give the appointment the necessary time and attention.
c. Has leadership ability or potential and yet is able and willing to delegate work and responsibility to, for example, Assistants, Section Leaders, Patrol Leaders, and is not likely to want to run a one person show.}
d. A person of definite standards and opinions and yet is able to work amicably with others who may not always agree.
e. A stable trade, business or professional connections, i.e. is established in chosen vocation.
f. Has the time to do the job properly.
g. An outdoor person who enjoys camping and other outdoor activities.
h. A person who is prepared to learn and undertake leadership training to better fit himself or herself for the task.
i. Meets the age guidelines as laid down i.e.
   (1) Joey Scout Leader minimum age 18 (Actual Section Leader Min. 20 years)
   (2) Cub Scout Leaders minimum age 18 (Actual Section Leader min. 20 years)"
   (3) Scout Leaders minimum age 18 (Actual Section Leader min. 20 years)."
   (4) Venturer Scout Leaders min. age 20 (Actual Section Leader min. 23 years).
   (5) Rover Advisers minimum age 26
   (6) Note: - Previous experience in Scouting is not an important prerequisite.
j. Preferably a member of the sponsored body - if the Group is sponsored.
In addition to these desirable general qualifications there are other qualifications, which are desirable for particular warrants: An adult Leader associated with leadership of young people should have:
    a. A genuine interest in the age group of the young people he/she will lead.
    b. The physical ability to lead the appropriate age group.
Commissioners and Group Leaders should have the ability to: -
    a. Attract people from all walks of life and weld them into a team for the promotion of Scouting.
    b. Be acceptable as a Leader of adults.
    c. Have a record of proven administrative ability and experience as a manager.
As a result of this discussion, the basic qualities should be compiled in the form of a rating chart. The meeting should now adjourn so that members can give thought on the obtaining and submission of names to the Steering Committee.

Step 3. List persons considered suitable, particularly those who seem to have all or most of the qualifications shown under Step 2. Make full use of lists of parents of young people in the Group. Group records of former members and the local directory or ratepayers roll. If a church or other organization sponsors the Group, use the church/organizations membership roll. In addition, obtain names of acquaintances of members of the Committee. When all names have been catalogued, they should be assessed by using a rating chart, and arranged in order of desirability as disclosed by the total points scored. Naturally if one of the persons nominated is also a member of a Steering Committee, he/she should not be present when being assessed.

A Sample Rating Chart for Potential Leaders

a. Believes in the existence of a God/acts accordingly. Note: Believing in the existence of God or a Supreme Being applies to many differing faiths and beliefs, it does not imply belonging to a specific faith.
b. Has an unquestioned reputation for integrity and moral standards.
c .Has a genuine concern for and relates well with young people.
d. Considered dependable in undertakings.
e. Considered to have leadership ability or potential.
f. Enjoys the outdoors/would encourage outdoor activities.
g. Can work amicably with other people.
h. Is stable in chosen field of work.
i. Is prepared and willing to learn and undertake training.
j. Mature enough to accept responsibilities of/for young people.
k. Can build a team of people from differing backgrounds.
l. Would be/is acceptable as a leader by adults.
m. Has time to do job properly.

Questions n. and o. to be added in the case of Group Leader/District Commissioner appointment, or other management appointment.

n. Considered to have administrative ability.
o. Management experience or assessed potential for it.

Note: The criteria are desirability. Do not consider availability or willingness. If names listed are not considered suitable the process should be recommenced. The rating chart must be destroyed, as the contents are confidential.

Step 4. Appoint a sub-committee of 2 or 3 people to call on the most desirable prospect. Members of the sub-committee should have some influence with the candidate and should all be people with some ability to close a deal.

If the appointment is to be a Group Leader, the District Commissioner should be a member of the sub-committee. Alternatively, if it is for a Sectional Leader, the Group Leader should be a member of the sub-committee.

Step 5. The sub-committee makes an appointment to meet the first person on the list at his/her home. Arrangements should be made for the partner to be present as it is important to have the support of the partner.

In making the appointment, no details should be given as to the purpose of the call, but rather a statement along the lines We would like to meet you because we feel you can be of service to the community and we wish to outline how.

Members of the sub-committee should be able to decide upon the proper line of approach and this will depend upon how well any member knows the candidate. In preparation for the visit, the sub-committee should believe the approach is being made because the person is

a. Of integrity, high principles, and clean living.
b With the spirit of service to your day and generation."
c. Of high ideals and life values that coincide with the basic Scouting code of honour and service.
d. Of high personal standards which would be an example and inspiration to young people, and who will get along well with young people who will like the Leader.
e. Is an outdoors person.
f. To whom Scout Leadership would offer a natural enjoyable field of service and youth leadership.
g. That the technical knowledge involved would readily be acquired and would have an open mind to learn where it is necessary.
h. That parents of young people would place their sons/daughters under his/her influence with every confidence.
i. Although a busy person, when presented with an opportunity of important service, would find the necessary time.

When interviewing the prospective Leader, be prepared to answer any objections in regard to: -

a. Lack of time (however avoid being misleading).
b. Lack of technical knowledge.
d. Not knowing people in Scouting.
e. Any doubts of the ability to do the job.
f. Why members of the Sub-Committee are not taking on the job.
Note: The members of the sub-committee should carefully examine their own personal reasons for not accepting the job, and if necessary, should be prepared to discuss them with the candidate. It is also desirable that they inform the prospect of the duties entailed, and gives some estimate of the time involved and requirements of the position.

Step 6. The sub-committee calls on Candidate No. 1. At least three members of the sub-committee call to present their case. If at least three are unable to go, the meeting is called off and a new date set. The committee makes every effort to secure Yes but must be in a position to give the prospect a complete outline of the requirements and obligations of a Certificated holder together with a statement of duties of the particular appointment, and be honest about this. If unsuccessful, the committee proceeds to make an appointment with Candidate No. 2 and so on.

If the rating chart discloses that any persons considered do not possess the qualities required for the appointment, they should not be approached regardless that they might take on the job. We must have Quality Leaders to provide Quality Scouting.

At the conclusion of the 6 steps, the Chairman of the Steering Committee should thank each member of the Committee in writing for their assistance and advise the results of the approach of the sub-committee.

The Bayview Method

The Bayview Method of recruiting new Leaders three at a time, is the product of advice and suggestions from many Scouting people, both uniform and non-uniform. The method embraces elementary techniques of salesmanship, based upon:\

a. Many of our present Leaders are parents. The parents of a Group are a potential source of Leaders.
b. It is easier to recruit two or three people than one.
c. Most parents want to help in one way or another. There is a good chance that some parents will respond in a positive way to a friendly positive approach, which will explain the aims of Scouting and the benefits of being involved as a Leader.
d. There are many benefits in Scouting for Leaders - training, fellowship, and the satisfaction of contributing to the development of young people.
e. Young people stand to gain wonderful benefits from our unique method of character and leadership training.
The Bayview Method is employed during a well organised, enjoyable social gathering of parents of children from the Section that requires the Leaders. The techniques are set out in a booklet, on sale at Snowgum Stores. To be successful, the method outlined in the booklet should be followed explicitly.

The Buddy System

This method is similar to the Bayview Method, in that it is still multiple recruiting. However, instead of using the party plan type of method, direct approach acting upon leads is more often used.

This method encourages two people who are already friends to enter the Movement and complete their training together. It is probably more successful in a small, tight-knit type of community.

Youth Members Recruiting Leaders

In this method, the youth members of the respective Section are asked to list their suggestions as to possible Leader candidates. This can be done through a yarn delivered by the Group Leader who gives guidelines as to Leader qualifications, etc. Once the list has been compiled the candidates can be evaluated and approached in a similar manner to the Six step Method.

Guidelines for Group Leaders on Interview Procedures with Prospective Leaders

In stating these procedures the assumption is made that the parent/interested adult has indicated an interest in youth leadership, and that the Group Leader has decided that this person seems to be the type that the Group Leader would be happy to leave his or her own children with.

The interview to be in a friendly atmosphere suitable to all. It is important, however, that the Group Leader establishes that the prospective Leaders family is fully aware of the commitment being undertaken. For this purpose it is desirable that the Group Leader have personal contact with the prospective Leaders family. Where possible the partner/spouse should be in attendance.

The Group Leader should also be familiar with:
a. Appointment application form.
b. Procedures of induction training as used in his/her District.

Procedure for Prospective Certificate of Adult Leadership Interview

a. To discuss what becoming an adult Leader means.
b. Has the person been previously involved, i.e. youth membership?
c. Has the person had previous involvement with care of young people?
One thing Group Leaders must establish, preferably privately, is whether the prospective Leader has ever been convicted or charged by the Police. Should the answer be Yes, the Group Leader must get full details and should the Group Leader still wish to proceed, then the matter needs discussion with the District Commissioner, and a letter setting out what the conviction was and when, together with supporting statements from Group Leader and District Commissioner and other suitable persons in the community.

Group Leader and District Commissioner must advise that they have no say and that the Scout Movement necessarily has a very strict policy in this area.

Having asked these questions, the Group Leader should have been able to formulate his/her method of explanation of the Scouting Way.

Procedure for Explanation of Scouting

a. Discuss Aims and Principles )
b. Discuss Law and Promise ) Australian Policy & Rules, P2
c.. Discuss Religious Obligation )
d. Discuss Declaration of Principle )
The discussion of these points at this stage need only be in fairly wide terms. However, care should be taken that each of the four items are understood and that the prospective leader is prepared to accept them.

Explanation of Commitment

a. Time: - Tell the truth - It is not two hours per week - include weekly meetings; programming (planning and preparation); Group Council; District Meetings and of course, Activities. However, there are also many ways of sharing the load.
b. Money: - Generally Leaders should not be out of pocket; however there will be some costs. At this time ask the question of does this commitment worry either you or your partner/spouse (if there is one)? Further discussion will take the place subject to the answer. If the answer is no, be sure you, as Group Leader, have not skimped on the commitment.

Explanation of Training. Discuss the 5 steps of Wood-badge training and supplementary courses paying particular attention to the fact that the prospective Leader may wonder how they will gain all the knowledge required.

Final Discussion Points

a. The Group as a family unit.
b. The Group Leaders role.
c. Set tentative dates for discussion with District Commissioner.
d Leave some suitable literature for the prospective Leader to read, i.e. Scouting for Boys, B-Ps Outlook, Section Handbook, Introducing Scouting, and Group Magazine.

SECTION 9 RESOURCE PERSONNEL

A look through the Sectional handbooks brings a realization that any Adult Leader could not cope with all of the Skills, Knowledge and Equipment to provide our Youth with the opportunity to undertake many of the activities.

The Leaders task is to identify what is required, gather together the resources to do these things in order to :

a. Allow each youth member to find areas of interest in the Program.
b. Help the young people find the guidance and instruction necessary to learn about their interests.
c. Help youth obtain any equipment or facilities necessary and to create the opportunity for the exploration of interests.
The Group Leaders role is to co-ordinate the efforts of each section in the recruitment of Resource Personnel through the Group Committee so the fullest use is made of the Resource Personnel recruited between Sections. A Group Registrar would control these records and, if able, to put information on to a Computer for easy access.

Who to Ask/Where to Look.

Leaders in the Group Group Committee Members Parents. Workmates.
Relations Town or Shire Council. Friends Hobby Shops
Schools Libraries Service Clubs
District Association Professional Institutes and Associations.
Yellow Pages Telephone Book.
Adult Education Depart Classified Ads in daily paper. Government Departments.
Community Organizations (Ambulance and Fire Brigade etc.)

Resource Personnel Qualifications.

The person we are seeking for appointment, as a Resource Person should: -

a. Have a sound knowledge of his/her particular field.
b. Be able to communicate with youth and impart knowledge to them.
c. Be able to assess the level of achievement.
d. In certain areas of interest, be able to offer facilities as well as instruction.

With the introduction of Instructor and Examiner roles, we need to be satisfied that the person acting in this capacity is fitted by character and previous history to be entrusted with the care of young people even if it is only for a short time, (especially if it is likely that boys and/or girls will be totally in their care).

Obviously there will be differing contributions of time by these people. Some for an hour or so, some in an official capacity representing well known and reputable organizations, and some being associated with our Members for days on end. Under these circumstances, it would be very difficult to provide a common practice in recognizing such people.

In the Victorian Branch, the responsibility for being certain that these people are suited by character and previous history will be vested in the District Personnel Committee, which must satisfy itself of the persons integrity.

Should the District Personnel Committee desire a wider investigation, the Branch will be prepared to use its resources as it does in the issue of Certificates of Appointment, on receipt of information by way of Form A1, with attached Police Form.

Note: As a general rule, any person who is likely to Instruct/Examine young people individually without the presence of Leaders, or is likely to be involved on a number of occasions, should be cleared through the A1. process as a precaution.

The Resource Persons Functions

a. Interview the youth member and establish the level of knowledge or skill
b. Establish the level at which the youth should aspire over a given period of time.
c. Finally assess the youth members effort to accept the challenge, having in mind, any limitations of ability, physique, etc., yet ensuring that a best effort is required.
A sample questionnaire is attached which will enable a Scout Group to develop a resource file from attributes of its parents.

Note: parents and/or those legally responsible for the youth member at induction normally complete this form. However it can be introduced at any time.

It is necessary to get both parents to complete this form, i.e., where both mother and father are resident with the youth member or alternatively the signature of the adult who accepts legal responsibility for him or her until he or her is 18 years of age.

The Group Leader should look for someone with access to a computer to enable better storage and access to the information. This person could become the Groups Membership Secretary. It should be noted that a computer database could be a two-edged sword! On one hand the information can be stored and recovered more efficiently, but unlike a book record, the computer hard disk is difficult to share around. Neither does it appear to be as open as a written record is. Similarly it assumes computer literacy by all those who may wish to use it.

A suggested form to request parents for their expertise or in any other way that they might help the Group is given at Annex A to this chapter.

SECTION 10 SPONSORED AND OPEN GROUPS

While most Groups are Open Groups, some are Sponsored Groups, that is, Groups sponsored by community bodies, churches or corporations which are given the right to impose a number of conditions as to the membership of the Group they sponsor. In turn, they accept certain responsibilities. See Australian Policy & Rules R4.3 (4). Such sponsors could be: -

The churches, Salvation Army, universities, colleges & schools, hospitals & institutions, Her Majestys armed forces, and any other bodies which may be approved by Branch Headquarters for this purpose.

Open Groups are set up independently of any sponsor and are controlled only by the Group Leader. Both Open and Sponsored Groups are subject to the direction of District and Region, and through them, the Branch of the Association.

OPEN GROUPS

In the case of an Open Group, the decision of the Group Leader is paramount, subject only to the authority of the District Association/Executive and District Commissioner. It is important to realise that matters which are the responsibility of the sponsoring authority, in a sponsored Group, do not come within the jurisdiction of the Group Committee as in an Open Group.

Note: Any addition or change to a Group name has to be submitted to Branch via District and Region, setting out reasons. Consideration must be given to long term effects, such as the longevity of the institution.

MULTICULTURAL SCOUTING

Policy/Guidelines

Multicultural is a term, which describes the cultural and ethnic diversity of contemporary Australia.
The recognition of cultural diversity provides a unifying force to ensure an inclusive society that effectively utilises the rich blend of language, skills and culture existing in our community.
The Victorian Branch encourages and supports the formation of ethnic and culturally specific Scout groups wishing to maintain their cultural heritage and provide overall benefits for individuals and Australian society as a whole in accordance with the aims, principles and methods of the Association.
Multicultural Scouting allows for special arrangements and flexible delivery methods to accommodate the needs of specific ethnic or cultural groups.

CULTURALLY SPECIFIC SCOUT GROUPS

Policy/Guidelines.

The Victorian Branch of The Scout Association of Australia recognizes and encourages various ethnic groups making up the mosaic of Australian society to preserve their own ethnic customs and tradition and to contribute from it to the emerging Australian culture.

The Victorian Branch therefore agrees that any Ethnic or Culturally-Specific Scout Group formed in The State of Victoria with The Scout Association of Australia be accorded special recognition as follows:

a. Unless the Group has officially become part of the local Scout District, all ethnic or culturally specific Scout Groups are registered with and responsible directly to Victorian Branch Headquarters.
b. That ethnic or culturally-specific Scout Groups incorporate the Australian Scout Youth Award training program principles into their own programs together with requirements related to the history, flag, language, culture and tradition of their own ethnic heritage with the proviso that the Australian Flag be given precedence according to correct protocol and flag etiquette.
c. The ethnic Group has the right to determine whether the Group will use the Promise as per APR, P3.7 or APR, P3.14
d. That members of ethnic Scout Groups wear the official uniform and badges of The Scout Association of Australia. Any uniform modification or additional badge or identification requirements to be submitted in writing to the Chief Commissioner, Victoria for approval.
e. That the language of instruction and for section meetings of such Ethnic or culturally-specific Scout Groups may be that of their ethnic heritage.
f. Nothing in this policy is to be interpreted as limiting the rights of young people of any ethnic or culturally specific origin to apply for membership in any Group of The Scout Association of Australia.
g. That ethnic or culturally specific Scout Groups operate and abide by The Scout Association of Australias Policy and Rules except where special dispensation has been granted in writing by The Chief Commissioner Victoria.

SECTION 11 THE SCOUT GROUP

A Group, when complete, consists of a Joey Scout Mob, Cub Scout Pack, a Scout Troop, a Venturer Scout Unit and a Rover Crew, under the leadership of the Group Leader.

The Group Leader is responsible for the total functioning of the Group. Group Leaders are responsible for developing, where practicable, a Group of all five sections if these are not already in existence. Group Leaders also exercise supervision over all sections of the Group and co-ordinate their activities.

The Group Leader is responsible for securing the formation of a Group Committee from parents and to serve on it. The Group Leader also deals with membership, including recommendations for the appointments of Leaders. Through the Group Council, the Group Leader ensures the continued progress of the youth through all sections of the Group.

The Group provides a happy family unit in which boys and girls may continuously train from entry as a Joey Scout through to a Rover. The Group Leader ensures that such training is progressive, that widening interests are catered for, and that each boy and girl is continually increasing their knowledge and, particularly, their realization of the full meaning of the Scout Law and Promise, to help youth proceed happily from one Section to another. The Group Leader encourages all the Leaders to be friendly colleagues, instead of strangers or rivals.

The key features of the continuous training program from the Joey Scout Section through to the Rover Section, are the increased responsibility given to the young people by the Leaders, and the method used to carry out the planning of all programs, as illustrated in the following chart: -

SECTION BASIC LONG RANGE DETAIL LEADERS
TRAINING PLANNING BY PLANNING BY PART

Rover Crew Individuals Crew of Rovers Sub-Committee Advise as Necessary

Venturer Scout Two/Three Unit Council Unit Council Inspire & Motivate
Unit

Scout Troop Patrol (6-8) Troop Council Troop Council Organize by & Leaders delegation to Patrol Leaders where possible

Cub Scout Pack Six (6) Leaders Leaders Plan & Execute.

Joey Scout Mobs Mob Leaders Leaders Plan & Execute

Besides the actual sections themselves, two essential factors in the successful running of a Scout Group are the Group Council and the Group Committee (see earlier note).

SECTION 12 YOUTH MEMBERSHIP WITHIN THE GROUP

Admission of any recruit to the Group rests finally with the Group Leader in the Open Group, except: -
a. In the Venturer Scout Section, although it is the Group Leaders responsibility, it is important that the Unit Council be consulted in the matter.
b. In the Rover Section, in the case of an application for admission to the Crew as a Rover Squire or Trainee, it is stated in Policy, Organization and Rules that the Rover Crew has the right of acceptance or rejection.
Group Leaders may delegate this matter, but even in this case, it is wise to lay down the policy to be followed and to see that it is carried out. This matter may well be discussed at Group Council.
Finally, a youth member cannot be a member of more than one Group, except when a member of a school, college or university Group, or a Services Rover Crew.

Going-Up Ceremonies

These must be discussed with the Group Council. A youth member must not be held back because he or she is a good assistant. He or she must be encouraged to go on to more advanced scouting which their growth is demanding.

Going-ups should be an event involving the whole Group and Youth moving from all Sections, i.e.: -

a. Joey Scouts to Cub Scouts,
b. Cub Scouts to Scouts,
c. Scouts to Venturers Scouts, or
d. Venturer Scouts to Rovers.
e. It may be part of some other special activity or event.

Multiple Sections

When the Group system first started, it was envisaged that it would consist of one Pack, one Troop and one Crew. Subsequently, a Venturer Scout Unit and (more recently) a Joey Scout Mob have been added. However, for a variety of reasons, a considerable number of cases have occurred where the great pressure to give the benefits of Scout training to more members has led to the creation of second Mob, Pack and Troop within the one Group. The creation of more than one of a particular Section is allowed in the Rules of the Association, and requires notification to Region Office by way of an application in writing to Region via the District.

Transfer of Youth Members

Youth Members leave the Movement for a variety of reasons - moving premises, loss of interest, etc. In every case a Transfer Certificate should be issued recording the youths career and the training standards achieved. This certificate is a record of the persons experience, should the youth member wish to join another Group, In the case of a member moving to another District, the current Group Leader should endeavour to put them in touch with a Group near to the new address following up to ensure contact is made. In the case of the new, or accepting Group, every effort must be made to accept the member, even though this may mean giving preference over other applicants. There is an obligation to all Groups to see that a members Scout training is not terminated due to change of address.

Where the youth transfers to another Group, the Y1 and register sheets must also be sent to the new Group. A Youth Transfer Form (Y3) is given at 11.7 in Chapter 11.

SECTION 13 -- UNEMPLOYMENT

The Scout Group is charged with the responsibility of providing a progressive Youth Training program, from 6 years of age through to 26 years of age, and to create a family atmosphere where this can happen.

Employment becomes part of our challenge, especially within the Venturer Scout and Rover Sections. The Group (and Scouting generally) has an obligation to help our youth obtain worthwhile employment.

The Group should check with the youth coming up towards leaving school, and, through the Group Registrar, put them in touch with adults working in jobs that the young person is aspiring towards. Should the Group not be able to find the right situation for a young person, then the Registrar should contact other Group Registrars and the Group Leader should raise the problem at District level.

The Group should also assist any adult (leader or parent) who is in trouble finding employment.

We must be mindful that unemployment can become an incredibly difficult situation for many people, which can lead to many unfortunate consequences. The mere fact of a person knowing that people care and are being of help can be a most positive support.

SECTION 14 WAITING LIST

Whenever an approach is made to any Leader or Committee Members to enrol a child with the Group, the inquiry should be immediately referred to the Registrar who should then send a form of application, which will set out the details required about the child. When the application has been returned, the childs name should be placed on a list. Recruits will normally be taken from this list in order of application.

Sometimes there will be applications for entry to the Group from people having special claims, such as transfers, Leaders children, etc., and the Group Leader may allow them to enrol ahead of others, this may also apply where specific age level is needed, i.e. maybe Pack has no 10 year olds. Such preference should be exercised for the good of the person concerned and certainly should not be used as a means of obtaining new Leaders or additional committee members.

In some districts, the District Commissioner may require that the names of any persons who are unlikely to be able to be admitted to the Group be transferred to a District waiting list. If such an arrangement is in force, it will of course, be adhered to by all Groups. In any case, the District Commissioner will be able to tell the Group Leader of any special requirements in this regard. A sample Waiting List Application is given in Chapter with forms.

SECTION 15 THE GROUP PLAN

a. APR R4.4.4 Group Leader Prepare and implement a Group Plan in consultation with the District Commissioner or alternative support level. in accordance with Branch Procedures"
b. APR R4.7 (h) Group Committee in which it has to assist the Group Leader with the implementation of the group plan and receive reports on progress.
c. APR R3.5.1 (d) District Commissioner The preparation of a Group plan by each Group

With the object of raising the Movements educational content and reaching the maximum possible number of youth in all countries, the World Conferences of the Scout Association held in Melbourne in 1988 and Paris in 1990, launched Strategic Plan 2002. This is an important plan for growth and quality which will culminate in the year 2002, when the first World Conference of the third millennium will be held.

The National Executive Committee of The Scout Association of Australia accepted this challenge and developed a National Strategic Planning Workshop to develop our plan up to 2002.

Branches have followed and developed their strategic plans to ensure the National Strategic Plan is part of this world process of mobilization, and to offer a better Scouting for more Scouts.

Part of this strategy has been the issuing in 1992 of a new set of rules of the Functions for Group leaders. One such function being To prepare the Group Plan and obtain agreement of the District Commissioner for its implementation.

This is further emphasized APR, R4.7 (h), Group Committee in which it has to assist the Group Leader with the implementation of the group plan and receive reports on progress.

To help Group Leaders to formulate their Group Plan for the year, National Publications has produced a book entitled Lets make a Group Plan, which is available from Scout Outdoor Centres.

SUGGESTED FORM

A FORM SHOULD BE OBTAINED FROM PARENTS/GUARDIANS WHO RESIDE WITH YOUTH.

...................................................SCOUT GROUP

PARENTS QUESTIONNAIRE

SURNAME:................................................................. Preferred First

Names:.................................................................................................................................................................

OCCUPATION:............................................................ (Note: If Home Duties advise previous occupation.)

ADDRESS:.........................................................................................................................................................

............................................................................................................................................................................

Post Code...............................................

PHONE: (Home)....................(Business).................................

Please list your hobbies, special skills or knowledge, e.g., Music, Stamp collecting, Woodwork, Gardening, First Aid, Spinning/Weaving, Fishing, Orienteering, Athletics, Pilot, etc.

1. .......................................................................... 2..................................................................................

3. .......................................................................... 4.................................................................................

5. .......................................................................... 6.................................................................................

Were you ever a Scout/Guide: Yes/No Have you ever been a Leader in another Youth Club. Yes/No

Would you be prepared to discuss being a Leader? Yes/No

What other Clubs/Committees are you involved? e.g. School, Apex, Pony Club, Judo, Tennis, Kindergarten.

1............................................................................ 2. ................................................................................

3. .......................................................................... 4. ................................................................................

Can you get typing done if required? Yes/No. Can you get copying/printing done if required? Yes/No.

Transport: Can you assist with transport? Yes/No. If so, what type of vehicle do you drive? ............................

Do you have access to:

Car with tow bar? Yes/No. Trailer Yes/No.

Bus Yes/No. Truck Yes/No.

Do you have a Bus/Truck driving license, if so what type of endorsement? ...........................................................................

COMMITMENT

I acknowledge my obligation to support the Group in the following ways:-

- Supporting and assisting my own child/children with the Scouting Programme.

- Attending activities/functions of the Section/Group.

- Providing transport.

- Promptly paying fees/levies as required by the Committee.

- Taking my turn at being a member of the Committee.

I acknowledge that I am required to promote the Group as a whole and to assist in the finding of suitable Leaders.

I understand that volunteers who receive no payment for their efforts and that for the Section/Group to be successful run Scouting; I have a part to play.

Sign.................................................

Date................................................

SAMPLE WAITING LIST APPLICATION

(ON GROUP LETTERHEAD).

WAITING LIST APPLICATION

I would like my childs name placed on the Groups Waiting List. The following details are supplied.

SURNAME:........................................................ FIRST NAME OF YOUTH:...........................................

SECOND NAME..........................................................

DATE OF BIRTH:...............................................

FIRST NAME OF FATHER ............................... MOTHER:...................................................................

PHONE NO: (HOME) ............................... (HOME)....................................................................

PHONE NO: (BUSINESS) ............................... (BUSINESS)..............................................................

ADDRESS:.......................................POSTCODE:....................

SIGNATURE:...........................................DATE:.............................

THIS SECTION TO BE RETURNED TO PARENT BY REGISTRAR

GROUP:............................................

Your childs name has been placed on the Waiting List on ....../....../20..... by ............................................

When the time is near for your child to be admitted to the Group, you will be further contacted. In the meantime, if you have any queries, please contact: .................................................................................

(Phone) ........................................

(Address) ...................................................................................................POST CODE:....................

We would be pleased to hear from you should you wish to discuss becoming a leader. All parents should appreciate that Leaders are voluntary and most are parents just like yourselves.

Please retain this slip as proof of record. If you have not been contacted by ....../....../20....., please re establish contact with the Group.